YAMS FY2022 Mid-Year Activity Report

YAMS made progress on several projects in the first half of FY 2022, including:

  1. Archives at Yale Development: In coordination with LIT, BDAWG and ASC, contracted with a vendor (Hudson Molonglo) to develop new features for the ArchivesSpace public user interface, including:

    1. Updating the Aeon request fulfillment plugin to enable users to place photoduplication requests via Archives at Yale and Aeon.

    2. Improving the process for requesting access to born-digital materials via Archives at Yale and Aeon.

    3. Improving the display of digital/digitized materials in Archives at Yale by including thumbnail images in search results, enabling filtering/faceting of collections based on the presence of digital materials, and adding an embedded IIIF viewer.

    4. Updating the ArchivesSpace-Aeon add-on, which facilitates searching ArchivesSpace within the Aeon staff interface.

  2. ArchivesSpace Staff Interface Development: Contracted with a vendor and worked internally to develop new features for the ArchivesSpace staff user interface, including: 5. Improving PDF export to facilitate proofreading of finding aids. 6. Adding more detailed site navigation information, including enhancing “breadcrumbs” to more clearly indicate a record’s position in the collection hierarchy. 7. Implementing a plugin to automatically generate box and folder labels within the staff interface.

  3. Training: Developed training modules for usage of agents and subjects; collection management; Archives at Yale; repository management.

By the end of FY 2022, YAMS will complete the following:

  1. Development: Complete latest round of development and implement changes in production ArchivesSpace. Begin a new development cycle** **to improve data entry validation and import/export rules. Plan for further development in FY2023.

  2. Training: Roll out the new training modules for ArchivesSpace/Archives at Yale users.

  3. Data Management: Document data auditing, reporting, and cleanup protocols.

  4. Major System Upgrade: Upgrade ArchivesSpace to version 3.0.

  5. U/X: Perform usability testing for Archives at Yale.

  6. Update Fora: Hold two fora discussing updates to ArchivesSpace’s Staff User Interface and Archives at Yale, along with training opportunities.

Our full FY22 work plan is here